Create purchase orders by simply converting an awarded quotation received against a previous RFQ, which automatically defaults required information from the orginal RFQ and the quote
Simply route PO for internal approvals, issue to the vendor through the system using branded email and document templates auto-populating data
Define multi-level approval workflow with multiple users in each group. Users in the respective groups could review and approve the purchase order
Two level authentication could be enabled to ensure approvals are made only by authorized users. User need to enter confirmation code sent to their registered mobile phone
Purchasing out of buyer specific catalogs for atleast some of the standard items from preapproved suppliers at negotiated rates would ensure process & price compliance and reduce maverick spend
Engage suitable suppliers to publish catalogs for specific items to provide easy access and shopping cart style purchase for your employees through SourceRFX. This ensures reconciliation on receipt and eases invoicing
Catalog Purchase Orders - Shopping Cart Style
Enabling catalog purchases from frequently used suppliers with significant repeat orders for same items could improve operational efficiency. Most suitable for indirect material (Office supplies, IT Equipment and MRO items), with the possibility to consolidate demand and negotiate discounted rates with suppliers, eliminating the need to go through the formal purchase order process
Suppliers in your network would be able to login to their SourceRFX account to view all the POs issued by your organization. Registered suppliers with product catalogs published could also respond to shopping cart inquiries for items without list price and provide current price.
Out of network suppliers also can be activated by the buyer to provide Supplier Portal access based on their mobile phone number. This allows the supplier to login just using their mobile number and the password sent to their mobile (SMS message), without prior registration. This addresses the usual supplier resistance to signup and get onboarded into supplier portals giving them opportunity to gradually get used to the online benefits.