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Supplier Information Management

Path to migrate from spreadsheets, emails and paper for SMEs

Centralize Supplier Data

No hassle of finding contacts from business cards, emails and spreadsheets 

Keep track of supplier performance history, internal notes with rating and find when you need with easy search

Approved Vendors

Maintain approved vendors by item and keep track of any price contracts with them

Invited vendors would be able to access your supplier portal and interact with you free of charge or simply respond to emails

Streamline Supplier Registrations

Solicit vendors and streamline the application process through self-service supplier portal

Ensure required information and documents are submitted and maintain the same

Interact With Ease

Save time dialing and emailing suppliers to get quotations and find order status.

  Exchange messages with suppliers in the context of quotations, orders and invoices plus notifications by the system

SourceRFX Global Sourcing & Procurement Platform

Improve Supplier Data Quality

Run email campaign requesting your existing suppliers to update their information by filling a form launched directly from the email. Check for duplicate supplier entries

Your Supplier Network Online

Find new suppliers in the network or import and invite your existing suppliers into your account as a first step to streamline and improve relationship with suppliers

Our support services could assisit with...


Buyer Process

>> Publish categories/items you intend to look for new suppliers 

>> Define prequalification and approval process (Dynamic questionnaire)

>> Receive applications from multiple suppliers

>> Process and approve applications based on information provided online

>> Invite approved suppliers for future requirements

>> Negotiate rate contracts

Supplier Process

>> Get notified of empanelment requests based on interested categories/items

>> Submit your application through SourceRFX uploading relevant documents

>> Submit responses to supplier registration questionnaire 

>> Keep track of your application status

>> Get invited directly when actual requirements get published

>> Negotiate rate contracts to secure long term business with established buyers

SourceRFX Global Sourcing & Procurement Platform

Supplier Data Quality - Self Service

As an organization evolves, it is important to keep the data of existing supplier and potential supplier’s information clean and available. Most often small businesses would have their vendor data hidden in their emails, excel spreadsheets, business cards or on individual mobile phones. This would lead to inconsistent and incomplete information while making it hard to find at the right time as it is not centralized and kept accessible to the team when they need. In most cases, contacts stored on mobile phones would include first name, email, phone number and name of the company. Not having supplier data information organized and available would hinder digitization of sourcing and procurement processes.

SourceRFX gives a provision for the sourcing and purchase managers to import their supplier information and contacts into the system. It also, allows them to send a message to the imported contacts periodically and request them to update their contact information. Supplier contacts receiving this message from the buyer is more likely to update their information by simply clicking a personalized link to verify and update their information. This approach is far more effective to improve data quality than using expensive automated data cleansing, data enriching tools in the market and can easily be used by buyer companies irrespective of their size. 

SourceRFX Global Sourcing & Procurement Platform

Vendor Solicitation and Self-registration

From time to time companies publish vendor solicitations through their website and other public channels to attract qualified vendors for their new product introductions (NPI) procurement or project procurement sourcing requirements or for other strategic reasons. Interested vendors need to submit their application through the vendor registration process. Along with the application they are expected to answer questionnaire and submit various documents, which get verified internally through a workflow followed sometimes by site visits, reference verifications and other qualification criteria. Many legacy companies still use offline, paper based submission process, which is not only is time consuming but also error prone with missing information.

Digitizing supplier registration process streamlines eliminating unnecessary paper work. Suppliers would be able to simply review and submit the application form, questionnaire along with uploading required documents online. Buyer internal teams can review, keep track of internal notes while digitally communicating back to suppliers for any clarifications. SourceRFX enables to define application forms and attach questionnaires with provision to upload files. Applications can internally be reviewed and approved, while the suppliers be able to not only get automated notifications on the status of their applications but also be able to verify their submissions & update from time to time.

Public online vendor registration process would eliminate the need to scan and maintain loads of application forms and supporting documents submitted, while making them easy to access and search for future reference. It provides self-service for the suppliers to maintain supplier information as and when there are changes, improving supplier data quality while reducing administrative overheads and delays. Helps to digitally organize vendors by product/service categories, service area keeping a pool of preferred suppliers ready to be invited when needed. 

US Address

2352 Haggerty Dr
Dublin, CA
USA, 94568
(+1) 510-648-6623 

India Address

Plot# 203, Kavuri Hills
Madhapur, Hyderabad
India, 500081
(+91) 96181 36969